Monday, September 12, 2016


One of the most important factors in getting your work noticed, read, and cited is accessibility. You need to make it as easy as possible for people to find your work.

Make it easy for others to get your publication list
 One way to make your research easy to find is to create researcher profiles.

Why a Profile?

In an increasingly competitive research and scholarship environment, how do you distinguish yourself from someone? If your institutional affiliation and/or contact information changes, how is the link between you and your scholarly work maintained? The solution is creating a researcher profile.

A profile pulls all research together in one place, mitigating common problems that often arise in searching.  Such problems can include variations in authors' names when articles are indexed, or difficulty in narrowing a search down easily when an author has a common name.

If a researcher has worked with multiple granting agencies, research groups, or institutions, a research profile will also make their research easier to find.

Setting up Profiles

Google Scholar Citation Profile

Creating a Google Scholar Citation profile will make sure that Google Scholar will easily and accurately group all the citations of your publications into one pool.   A profile generally lists your name, chosen keywords of research interest, generated citation metrics, and citations (including links to citing articles). 

In order to create a Google Scholar Citation profile, you need a Google Account.   Once the profile is set up, it will automatically update. 

For more information see the Google Scholar Citations help page.

Scopus Author Identifier

Scopus Author Identifier distinguishes between similar names by assigning each author in Scopus a unique number and grouping together all of the documents written by that author.

For more information see Scopus Author Identifier. 


Researcher ID (Web of Science)

By using the MyResearcherID feature in Web of Science (Web of Knowledge), researchers are assigned an individual ID number that stays with them, regardless on institutional affiliation, thus allowing their research to be more easily tracked.

Once your MyResearcherID is created, your publications listed in the Web of Science database are added to your profile - thus ensuring accuracy in tracking your publication history and making it faster to track how your work is cited. 

Publications can be added to ResearcherID from Web of Knowledge by selecting the “I Wrote These Publications” button.



ORCID Researcher and Contributor ID) allows researchers to create a profile that includes publications, grants, and research/publications. You maintain privacy controls of all parts of your profile. 
Include your ORCID id on your homepage, when you submit applications, apply for grants, in your PDR, CV, and in your email address.
Once registered in ORCID, you can import publications from:

·         Scopus
o   Click on "Import Research Activities" and then "Scopus to ORCID".
o   Follow the on screen prompts to send your Scopus ID and papers to ORCID.
o   Click  Authorise
o   Select your Scopus profiles
At Scopus, it is easy for researchers to freely import their research papers to ORCID through a direct link on the author detail page, shown as follows:

·         CrossRef Metadata Search
o   Click on "Import Research Activities" and then "CrossRef to ORCID".
o   Follow the on screen prompts to send your Scopus ID and papers to ORCID.

·         Web of Science
o   Login or register for ResearcherID
o   Click on ResearcherID
o   Select the appropriate action: To associate your ORCID with your ResearcherID account
o   Click Continue
o   Login to ORCID
o   Click Authorise for the data exchange between the two systems. This will return you to ResearcherID
o   Decide “What data would you like to exchange between ResearcherID and ORCID?”
§  Profile ID
§  Send ResearcherID publications to my ORCID account
§  Retrieve ORCID publications into my ResearcherID account
o   Select: Send ResearcherID publications to my ORCID account.
o   Click Send. This will send 100 publications at a time.
o   Grants & patentsare not at the moment accepted by ORCID
o   Delete duplicates
o   ORCID does not track citations. Times Cited will not display in ORCID.

·         Manually
o   Click "Update" under the Works section of your profile.
o   Review the search results or enter information manually to add papers to your profile.

 Using your ORCID ID:
·         ORCID recommends that ID's be displayed as a URI with hyphens between every 4th digit, as such:

Verifying and Correcting Your Author Profile in Scopus

Authors can verify and correct their Scopus profiles to improve accuracy. The instructions below will assist you to check your author profiles, and request merging where multiple profiles exist.

1.    Go to Scopus.

2.    Choose the Author search tab. Search by author name using last name and first initial.

3.    Click on Show Profile Matches with One Document
4.    Check the results list. If there are multiple listings for your name, tick the box next to all author listings that are yours. Then click on Request to Merge Authors.
5.    Check the details of the authors you have selected to merge, and click on Start.

6.    Select your preferred profile name from the list, and click on Next.

7.    Check that the list of documents to be associated with your name is correct. If not, click on Edit documents. Once the list is correct, click on Next.
8.    Fill in your contact details and click on Submit.

Please note, changes will not appear in Scopus immediately, there may be a delay of several weeks while the change is reviewed and then loaded into Scopus.

Some tips for improving impact

Distinguish Your Name & Use Unique Identifiers

Use the same version of your name on all publications.  If you have a common name, add your middle name for distinction. 

Use a Standardized Affiliation  

Optimize Your Title and Abstract

¨       The title and abstract are the most public parts of your article.  For search engines they are also the most important parts: this is the content that's analyzed to provide search results.  
¨       Consider the terms one would use to find articles on your subject and use them in your title.
¨       The frequency of a keyword will influence search results.  Use the same keywords and phrases in both the title and abstract, repeating key concepts.

Open Your Work!

v  Ensure your publications are listed in UC’s Research Repository.
v  Consider publishing in an open access journal.
v  Negotiate with your publisher to retain liberal re-use rights, such as posting the paper to a personal website and sharing copies with colleagues. 

University of Canberra Research Impact Factors Guide

Faculty Liaison Librarians

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